eLaws | eCases | Georgia Statutes | Georgia Rules | Georgia Courts | Counties & Cities of Georgia | Code of Federal Regulations | United States Code |
 DeKalb County
 Code of Ordinances
 Chapter 20. PERSONNEL
 Article VIII. ATTENDANCE AND LEAVE

  § 20-165. Vacation (annual) leave.  

Latest version.

  • (a)

    [Vacation accrual.] Vacation (annual) leave with pay for employees whose normal work schedule consists of a forty-hour workweek shall accrue as per the following:

    Qualifying Service
    (years)     		Accrual
    per month
    (hours)     		Annual
    accumulation
    (days)
    Less than 5 years 10 15
    5 years up to 10 years 12 18
    10 years up to 15 years 14 21
    15 years up to 20 years 16 24
    20 years and over 18 27

     

    Those employees whose regularly scheduled average workweek exceeds forty (40) hours shall accrue vacation (annual) leave hours at a rate proportionate to the designated hours of work according to the following formula:

    Scheduled Normal
    Average accrual for
    Hours 40-hour/week proportional
    per week based on leave accrual
    × years of service = rate
    40

     

    (b)

    [Exceptions.] Notwithstanding the provisions of subsection (a):

    (1)

    Temporary and emergency employees shall not accrue annual leave.

    (2)

    Part-time employees shall accrue annual leave at one-half the rate shown.

    (3)

    No annual leave shall accrue while an employee is on leave without pay, workers' compensation or disability leave.

    (4)

    No annual leave shall accrue when, due to an unexcused absence, an employee works less than seventy-five (75) percent of the scheduled hours in a pay period.

    (c)

    [Use of accrued leave.] An employee shall not be entitled to use any part of accumulated annual leave until the employee has worked six (6) months. Accrued but unused annual leave at the end of any year (starting with 2011) shall be accumulated for succeeding years up to a maximum per the following (based on a forty-hour workweek):

    Qualifying Service
    (years)     		Annual Maximum
    Carryover (Days)     		Annual Maximum
    Carryover (Hours)
    Less than 10 Years 30 240
    10 Years and Over 45 360

     

    Employees whose regularly scheduled average workweek exceeds forty (40) hours shall carry over vacation (annual) leave hours at a rate proportionate to the designated hours of work in accordance with the formula in subsection (a). Annual leave accumulated over the maximum amount that may be carried over to the next year shall be converted to sick leave and added to the employee's accumulated sick leave balance for the next year.

    (d)

    [Scheduling leave.] Annual leave shall be scheduled in advance and requires the approval of the department head; vacation schedules shall be arranged to provide the least possible disruption of department work programs. Annual leave can be used for emergency situations when approved by the department head. Annual leave, to the extent the purpose for such leave qualifies for leave under the Family and Medical Leave Act of 1993 (FMLA), will be counted against the employee's FMLA leave entitlement.

    (e)

    [Unused sick leave.] At the beginning of each year, an employee shall be credited with one (1) day of annual leave for each fifty (50) days of unused accrued sick leave the employee had on December 31 of the previous year.

    (f)

    Transition to new annual maximum carryover. To move employees from the 2011 carryover limits to the new 2012 carryover limits, the rollover process will be handled in two (2) steps as follows. First, any amount of accumulated annual leave that exceeds the prior sixty-day maximum at the end of 2011 shall be converted to sick leave, per previous procedures. Second, any remaining annual leave exceeding the new 2012 carryover limit shall be converted to sick leave unless the employee elected to place it into an annual leave reserve account. That election must be made in writing by the employee and received by the director no later than January 2, 2012. If an employee does not make a timely election, all of the employee's accumulated annual leave not carried over into 2012 shall be converted to sick leave. All accumulated annual leave that is converted into sick leave pursuant to this subparagraph shall be converted on an hour-for-hour basis and added to the employee's accumulated sick leave balance for 2012. Accumulated annual leave that is placed into an annual leave reserve account may be used as annual leave if the employee's accumulated annual leave is otherwise exhausted and the employee's department head authorizes such use.

    (g)

    Annual leave payout for employees who have reserve account annual leave at separation.

    (1)

    Payment for reserve account annual leave. An employee who has accumulated annual leave left in his/her annual leave reserve account at separation shall receive pay for such leave at the employee's last 2011 pay rate.

    (2)

    Payment for accumulated unused annual leave outside the employee's reserve account; limitations on such payment. In addition to payment for any remaining reserve account annual leave, an employee may receive pay for accumulated unused annual leave outside his/her reserve account at separation, subject to the limitations in subsection 20-45(a) of this chapter and subject to the additional limitation that no employee may receive pay for more than sixty (60) days combined total of accumulated unused annual leave under subsections (1) and (2) of this subsection (g).

(Code 1976, § 2-3129; Ord. No. 94-26, § 1, 10-11-94; Ord. No. 11-08, Pt. I, 6-28-11; Ord. No. 12-02, Pt. I, 2-28-12)